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Privacy Policy

Our privacy policy and how we use your data

Privacy Policy – AI School Genius

(Australia)

AI School Genius (Soul Business Mentors GmbH) ("we", "us", or "our") respects your privacy and is committed to protecting your personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

1. Collection of Personal Information

We collect personal information that is necessary to provide our educational platform and services, including but not limited to:

  • Name, email address, and school affiliation
  • Login credentials
  • Communication history
  • Content created via our platform

We may collect information directly from you (e.g. when you register), automatically through your use of our website (e.g. cookies), or from third-party integrations (e.g. payment providers).

2. Purpose of Collection

We collect your information to:

  • Provide and improve our services
  • Process payments
  • Send service-related messages
  • Support customer inquiries
  • Ensure compliance with applicable laws
  • Conduct data analysis and research to enhance learning experiences
3. Disclosure of Personal Information

We may disclose your personal information:

  • To service providers (e.g. hosting, email delivery, payment)
  • If required by law or regulatory authorities
  • In the event of a business transfer (e.g. merger, acquisition)

Some of these recipients may be located overseas (e.g. in the EU or the US). When this occurs, we take reasonable steps to ensure your data is protected under Australian law and relevant safeguards.

4. Overseas Disclosure

As part of our operations, your personal information may be disclosed to overseas recipients in:

  • European Union (for AI processing and data storage)
  • United States (for infrastructure and analytics)

We take steps to ensure that any overseas data transfer complies with APP 8, including by using data processors who are contractually obliged to adhere to privacy standards that are substantially similar to the APPs.

5. Security of Personal Information

We implement a range of measures to protect your personal information from misuse, loss, unauthorised access, modification or disclosure. These include encryption, access controls and secure data storage.

6. Access and Correction

You have the right to request access to the personal information we hold about you and to request correction if you believe it is inaccurate, out-of-date or incomplete.

To do this, contact us at:

📧 [email protected]
no local representation currently available

7. Complaints

If you have a complaint about how we handle your personal information, please contact us at the email above. If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal or operational requirements. We encourage you to review it periodically.

9. Contact

For any questions, concerns or complaints regarding your privacy, contact:

AI School Genius / KI Schulgenie
Email: [email protected]
Website: www.aischoolgenius.com


(Ireland)

AI School Genius (Soul Business Mentors GmbH ("we", "us", or "our") is committed to protecting your privacy and handling your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and the Irish Data Protection Act 2018.

1. Who We Are

We operate the website www.aischoolgenius.com and offer digital educational services for teachers. We are the data controller for the purposes of GDPR.

Contact:
📧 [email protected]
🌍 www.aischoolgenius.com

2. What Personal Data We Collect

We may collect and process the following categories of personal data:

  • Name, email address, and contact details
  • Account credentials
  • IP address and device data
  • User-generated content and interaction data
  • Payment and billing information (if applicable)

We collect this data directly from you or through your use of our services.

3. Why We Process Your Data (Legal Basis)

We process your personal data for the following purposes:

  • To provide and maintain our services (contractual necessity)
  • To respond to inquiries and support requests (legitimate interest)
  • To send important notifications or updates (legitimate interest or legal obligation)
  • To comply with applicable laws (legal obligation)
  • To improve and secure our services (legitimate interest)
  • For marketing communications (only with your explicit consent)
4. Data Sharing and Transfers

We may share your data with:

  • Cloud hosting providers
  • Customer support platforms
  • Payment service providers
  • Analytics and performance tools

Some of these may be located outside the European Economic Area (EEA). In such cases, we rely on:

  • Adequacy decisions by the European Commission
  • Standard Contractual Clauses (SCCs) approved by the European Commission
  • Other safeguards permitted under GDPR
5. Your Rights Under GDPR

You have the following rights:

  • Access: Request a copy of your personal data
  • Rectification: Request corrections to inaccurate or incomplete data
  • Erasure: Request deletion of your data ("right to be forgotten")
  • Restriction: Request limited processing of your data
  • Objection: Object to processing based on legitimate interests
  • Data Portability: Request your data in a structured, machine-readable format
  • Withdraw Consent: Where we rely on consent, you can withdraw it at any time

To exercise your rights, contact:
📧 [email protected]

6. Data Retention

We retain your personal data only as long as necessary for the purposes stated in this policy or as required by law.

7. Security Measures

We apply technical and organisational measures to safeguard your data, including encryption, access controls, and regular audits.

8. Cookies and Tracking

We use cookies and similar technologies to enhance your user experience and gather statistics. You can manage your preferences in our [Cookie Settings] or via your browser settings.

9. Complaints

If you are not satisfied with how we handle your data, you have the right to file a complaint with the:

Data Protection Commission (DPC)
📍 21 Fitzwilliam Square South, Dublin 2, D02 RD28
🌐 www.dataprotection.ie

10. Updates to This Privacy Policy

We may revise this Privacy Policy from time to time. The latest version is always available at: www.aischoolgenius.com/privacy-policy


Hier ist die angepasste Datenschutzerklärung für den Markt im Vereinigten Königreich (UK) – gemäß dem UK GDPR, das nach dem Brexit auf Basis der EU-DSGVO übernommen wurde, sowie dem Data Protection Act 2018 (UK).

(United Kingdom)

AI School Genius (Soul Business Mentors GmbH) ("we", "us", or "our") is committed to protecting your personal data and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

We operate the website www.aischoolgenius.com, offering AI-based educational tools for teachers. For the purposes of data protection legislation in the UK, we are the "data controller".

Contact:
📧 [email protected]
🌍 www.aischoolgenius.com

2. What Data We Collect

We may collect and process the following types of personal data:

  • Full name and email address
  • Account login details
  • Device and usage information (e.g. IP address)
  • Communication records
  • Payment and transaction data (if applicable)
  • User content created with our platform

Data is collected when you register, interact with our tools, contact us, or make a purchase.

3. Why We Process Your Data (Legal Bases)

We process your data for the following reasons:

  • To deliver and improve our services (performance of a contract)
  • To communicate with you and support your use (legitimate interest)
  • To comply with legal obligations (legal obligation)
  • To conduct marketing (only with your consent)
  • To analyse usage and ensure platform security (legitimate interest)
4. Sharing Your Data

We may share your data with:

  • Hosting providers and cloud infrastructure
  • Customer service tools
  • Analytics and performance monitoring tools
  • Payment service providers

Some service providers may operate outside the UK. In such cases, we ensure appropriate safeguards are in place, such as:

  • UK-approved Standard Contractual Clauses (SCCs)
  • Adequacy regulations recognised by the UK government
5. International Transfers

If your data is transferred outside the UK, we ensure that:

  • The destination country has an adequacy decision, or
  • The recipient has signed UK SCCs or similar protections.

This includes data transfers to the EU and the United States.

6. Your Rights Under UK GDPR

You have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion ("right to be forgotten")
  • Restrict or object to certain processing
  • Request data portability
  • Withdraw consent at any time (where applicable)

To exercise your rights, contact:
📧 [email protected]

7. Data Retention

We retain data only as long as needed for legitimate purposes or legal obligations. When no longer required, data is securely deleted.

8. Security

We implement appropriate technical and organisational safeguards to protect your data, including secure servers, encryption, and access restrictions.

9. Cookies

We use cookies and similar technologies for functionality, analytics and personalisation. You can adjust your cookie preferences in your browser or via our [Cookie Settings].

10. Complaints

If you are concerned about how your data is handled, you can complain to:

Information Commissioner's Office (ICO)
📍 Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
📞 0303 123 1113
🌐 www.ico.org.uk

11. Policy Updates

We may revise this policy from time to time. The latest version is always available at:
🌍 www.aischoolgenius.com/privacy-policy


(United States)

AI School Genius (Soul Business Mentors GmbH) ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information in accordance with applicable U.S. privacy laws, including the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA).

1. What Information We Collect

We may collect the following categories of personal information:

  • Identifiers: name, email address, account credentials
  • Device Information: IP address, browser type, device ID
  • Usage Data: interaction with the platform, preferences, browsing data
  • Commercial Information: payment details (not full card numbers)
  • User Content: anything you submit through our tools

We collect this information:

  • Directly from you (e.g., when you sign up)
  • Automatically (e.g., via cookies)
  • From third-party services (e.g., payment processors)
2. How We Use Your Information

We use the information for:

  • Providing and improving our services
  • Personalizing user experience
  • Processing transactions
  • Communicating with you
  • Ensuring platform security and compliance
  • Conducting internal analytics and research
3. How We Share Information

We may share information with:

  • Cloud and hosting providers
  • Analytics and error monitoring services
  • Customer support platforms
  • Payment processors
  • Affiliates or service partners

We do not sell your personal information.

4. Your Privacy Rights (California Residents)

If you are a California resident, you have the right to:

  • Know what categories of data we collect and how it's used
  • Access the personal data we hold about you
  • Request deletion of your personal data (with legal exceptions)
  • Opt out of the sale or sharing of personal data (we do not sell data)
  • Correct inaccurate personal information
  • Limit the use of sensitive personal data (if collected)

You can exercise your rights by contacting:
📧 [email protected]

We will verify your identity before fulfilling requests.

5. Data Security

We take reasonable technical and organizational measures to secure your data, including encrypted storage, access controls, and monitoring for unauthorized access.

6. Cookies and Tracking

We use cookies and similar technologies for functionality, analytics, and personalization. You can adjust cookie settings via your browser or in our Cookie Banner.

7. Children’s Privacy

Our services are intended for educators only, not for use by children under 13. We do not knowingly collect personal data from children.

8. Data Retention

We retain personal data only as long as necessary for our operations or as required by law.

9. Changes to This Policy

We may update this Privacy Policy periodically. The latest version is always available at:
🌍 www.aischoolgenius.com/privacy-policy

10. Contact Us

If you have any questions or requests regarding this policy or your data:

AI School Genius / KI Schulgenie
📧 [email protected]
🌍 www.aischoolgenius.com

11. Your Rights to Opt-Out of Sale or Sharing (California Residents)

Under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), residents of California have the right to opt out of the sale or sharing of their personal information.

We do not sell or share your personal data in exchange for money. However, under the CPRA, some types of data sharing (e.g. with analytics or advertising providers) may be considered a “sale” or “sharing.”

To be fully transparent and compliant, we offer you the option to opt out of such data sharing.

👉 Do Not Sell or Share My Personal Information

Clicking this link allows you to opt out of any data transfers that could be interpreted as a "sale" or "sharing" under California law. This includes limiting the use of tracking technologies (such as cookies used for behavioral advertising).

You can also manage your cookie preferences directly in your browser or through our website's cookie banner.


(New Zealand)

AI School Genius (Soul Business Mentors GmbH) ("we", "us", or "our") is committed to protecting your privacy and handling your personal information in accordance with the New Zealand Privacy Act 2020 and its Information Privacy Principles (IPPs).

1. Collection of Personal Information

We collect personal information when it is necessary to deliver our services and support your use of our platform. This may include:

  • Your name and email address
  • Login details and account information
  • Communication records and support inquiries
  • Usage data such as IP address and browser type
  • Any content you create using our services

We collect information directly from you, through your interactions with our website, or via third-party tools (e.g. payment systems).

2. Use of Personal Information

We use your information for purposes including:

  • Providing and maintaining our services
  • Personalising your experience
  • Communicating with you
  • Processing payments (if applicable)
  • Ensuring security and system integrity
  • Meeting legal and regulatory obligations
3. Disclosure of Personal Information

We may disclose your information to:

  • Hosting and cloud infrastructure providers
  • Customer service platforms
  • Analytics and monitoring tools
  • Payment processing services

Some of these providers may be located outside New Zealand, including in Europe and the United States. Where we disclose your information internationally, we ensure:

  • The foreign entity is subject to privacy laws that provide comparable safeguards, or
  • Contractual clauses are in place to protect your data.
4. Your Rights Under New Zealand Law

You have the right to:

  • Request access to your personal information
  • Request correction of your data
  • Be informed about how your data is collected and used
  • Complain if you believe your data has been mishandled

To exercise your rights, please contact:
📧 [email protected]

5. Storage and Security

We take reasonable steps to protect your personal information from loss, unauthorised access, or misuse. This includes encryption, secure servers, and restricted access.

6. Cookies and Tracking

We use cookies and other technologies to collect usage data, personalise content, and improve our services. You can manage cookies in your browser or via our Cookie Settings.

7. Children’s Privacy

Our services are intended for teachers and educational professionals. We do not knowingly collect data from children under the age of 16.

8. Privacy Complaints

If you believe we have breached your privacy rights, please contact us. If we do not resolve your concern, you may contact the Office of the Privacy Commissioner:

Office of the Privacy Commissioner (OPC)
📍 PO Box 10094, Wellington 6143
📞 0800 803 909
🌐 www.privacy.org.nz

9. Changes to This Policy

We may update this Privacy Policy to reflect legal or operational changes. The latest version is always available at:
🌍 www.aischoolgenius.com/privacy-policy